Sage One system changes to handle GST

For GST registered Subscribers, you can read the following changes to the application.

New GST Tax Codes

All of the new GST Tax Codes will be available for processing in Sage One. There are different tax types for sales and for purchases, these are marked by either an “S” or a “P” at the beginning of the tax type Description. The system will set the default tax type to “S [SR] Standard- Rated supplies”.

You can also update the default tax types on sales and purchases of your items in the Item Master file.

The major industry codes will form part of GST Calculation Report under Item 19. This will assist users in the completion of the GST-03.

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Major Industry Codes

These will be available for you to set up under Company Settings. A list of the major industry codes can be found on the Malaysian Government statistics website (www.statistics.gov.my).

You will also be able to assign these major industry codes to each individual item on the item masterfiles.

Reason Code on Customer Credit Notes and Supplier Returns

You are required to capture a reason code on your credit notes and supplier returns.

The first user defined field for both Customer Credit Notes and Supplier Returns has been set as the Reason Code. This will be available under document options on customer credit notes and supplier returns.

The reason code will appear under Document User Defined fields which are available under the Document Options drop down on customer credit notes and supplier returns. You will need to manually insert the reason code on the credit note or supplier return under document user defined fields.

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Document Layouts

The following default document layouts will be available to you under your company settings. Remember, you can add a custom layout to your profile at any time by downloading the Sage One Custom Layout Designer.

Default document layouts can be set up on both customer and supplier masterfiles and can also be set at the time of processing a document.

Modern GST Layout

This will be your default layout available for most of your documents, including Customer Invoices and Supplier Invoices. It has been updated to include the GST requirements which include the tax code to appear on the invoice lines, a tax breakdown illustrating the value of the separate tax types on the invoice as well as the amount to display in words.

Plain GST Layout

This layout has been updated to include the GST requirements mentioned above.

Classic GST Layout

This layout has been updated to include the GST requirements mentioned above.

Credit Note and Supplier Return GST Layouts

These layouts have been included as the default layouts for customer credit notes and supplier returns, these new layouts will be very similar to the modern layout with the addition of the reason code entered on the document as well as the linked invoice number and linked invoice date from the original document that the credit note or return was linked to.

Self-Billed Invoice

If any of your suppliers require a self-billed invoice you can set this document type as the default on their masterfile. This will print out the normal supplier invoice in the self-billed invoice format.

Import Declaration Number

The first user defined field for supplier invoices has been set as the Import Declaration Number. This will be available under document options on supplier invoices once you have saved your company settings.

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The import declaration number will appear under Document User Defined fields which are available under the Document Options drop down on a supplier invoice.

The import declaration number will be available for selection in the Sage One Custom Layout Designer if you would like to include it on any of your custom layouts.

Bad Debt Relief and Recovery Transactions

These transactions which relate to long outstanding amounts allow you to claim back tax paid on overdue invoices. The same applies to supplier transactions (Output Tax Adjustments and Input Tax Adjustments).Only invoices that were raised on or / after the GST date (1 April 2015) and have been outstanding for more than 6 months will be available for bad debt relief or an output tax adjustment.

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Blocked Input Tax [BL] Tax Code

This will be available as one of the GST tax types. Transactions processed to this tax type will not form part of the Tax Payable amount but will rather form part of the GST Expense Account.

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